Jobs | Executive Assistant - Center for Native Education

In the spring of 2002, the Bill & Melinda Gates Foundation, in partnership with the Kellogg Foundation, Carnegie Corporation and the Ford Foundation, announced funding for the start-up of Early College High Schools across the nation. These innovative high schools blend high school and college requirements so underserved students can earn high school diplomas and up to two years of college credit concurrently. Such high schools seek to double the number of underserved students earning college degrees.

The Center for Native Education was initially selected by the Bill & Melinda Gates Foundation as an intermediary to develop Early College High Schools serving Native American and other underserved students in Washington State. In 2005, the center received additional funding to develop Early College High Schools nationwide.

The Center for Native Education has received additional funds from the Kellogg Foundation to engage tribal and college stakeholders in supporting the schools. Additionally, Lumina Foundation for Education provided the Center with funding to develop and implement A New Path: Intergenerational Indigenous Higher Education at Early Colleges in the national network. The New Path project allows adults and adolescents to attend early college classes together and earn college credit.

In 2007, College Spark Washington granted the Center funding to develop Making College the Norm (MCN). MCN will develop a coalition of the community colleges and other postsecondary institutions serving the Early Colleges in the Center's network. This coalition and its members will work collectively and individually to increase the college access of Native American and other underrepresented students.

The position provides data analysis and administrative support for the Center for Native Education's executive director, chief operating officer and other senior-level directors.

Data Analysis and Report Writing:

• Collect, enter, track and update narrative and numerical data
• Synthesize data and display it in visually pleasing, easy to digest narrative and statistical reports, including Excel and graphic charts and in other formats

Administrative Support:

• Draft correspondence; make photocopies; perform other administrative tasks as assigned
• Perform telephone reception - answer and screen calls; route correspondence; schedule appointments
• Organize and maintain electronic and paper files; monitor and order supplies; process purchases
• Provide travel support – schedule travel arrangements; provide detailed itineraries to traveling staff; maintain communication with traveling individuals and complete necessary paperwork
• Attend staff and other meetings and maintain minutes and other records
• Provide high-level administrative and secretarial support to executive director and others
• Manage team members' weekly schedules; manage shared calendar
• Complete other duties as assigned

• AA in business, office administration, management, or related field;
  B.A./B.S. preferred
• Minimum three years demonstrated successful administrative experience, preferably in a corporate or business setting
• Demonstrated ability to independently plan, organize and prioritize workload, manage multiple tasks simultaneously, research information and meet deadlines
• Demonstrated ability to be well-organized and be flexible/adaptable to
  changing priorities
• Demonstrated ability to use Microsoft Office (Word, Excel, Powerpoint, Publisher) and other software, multi-line telephone systems, fax machines, copiers, scanners, etc.
• Demonstrated ability to type 70 words per minute
• Excellent writing, proofreading and editing skills
• Demonstrated ability to communicate effectively, verbally and in writing, with the general public, secondary and postsecondary personnel, tribal personnel, foundation and agency representatives
• Demonstrated ability to maintain a high degree of professionalism at all times
• Demonstrated ability to maintain a high degree of confidentiality
• Experience working with Native American communities preferred
• Experience with graphic design preferred
• Native American candidate preferred

Internal: Works directly with center executive and associate directors, senior level directors and occasionally other CNE and Antioch University Seattle staff.

External: Works frequently with external sources including the general public, secondary school officials, postsecondary faculty and staff, a variety of tribal leaders and members, foundation personnel, potential funders, policymakers and organizations affiliated with the Early College High School Initiative.

This position may include supervisory responsibilities in the future. This will be determined as the needs of the role and the Center evolve.

This job requires occasional travel by car and air in rural, isolated environments and in large metropolitan areas. A valid WA drivers' license and a car are required for employment.

This position may interact with various sources of information and with persons involved with sensitive or confidential issues. This position must frequently prioritize tasks with little supervision. This position has intense work schedules at times and requires prioritization and coping skills.

Antioch University Seattle
Attn: CNE Executive Assistant Recruitment
2326 Sixth Avenue
Seattle, WA  98121-1814

Complete applications can also be sent as an e-mail to aushr@antiochseattle.edu. Review of applications will begin by June 25, 2007, and will continue until the position has been filled. Applications will be treated with confidentiality.